Faculty Members on nine-month (9-month) appointments are on duty for nine (9) consecutive months with salary paid over a twelve-month (12-month) period. During the nine-month (9-month) duty period, Faculty Members shall not be deemed to be on twenty-four (24) hour per day or seven (7) days per week continuous duty. The beginning and ending dates for the duty period for each campus will be determined by the Employer. Faculty Members with eleven (11) month appointments may have duty periods with beginning and ending dates different from those set by the campus, provided that these agreements are made in writing and have been accepted by the Faculty Member and the campus administration. During the interval between semesters and during the spring recess, Faculty Members normally engage in professional activities. However, Faculty Members who do not have duties requiring their presence on campus may travel for personal reasons at their own expense, provided that upon return they report to the Employer the number of days of such travel and provide service for those days at times during the off-duty period. A Report of Personal Travel Between Semesters and During Spring Recess must be filed. If travel for personal reasons occurs during the duty period other than between semesters and during the spring recess, Leave Without Pay must be requested for this travel. A Request for LWOP for BOR Employees From 62 and an Application for Leave of Absence Form 1 (3-part form) LWOP Other, Leave Code 10 must be filed and approved. LEAVE WITHOUT PAY FOR PROFESSIONAL IMPROVEMENT 1. Leaves of absence without pay for professional improvement may be granted where such leave is determined to be to the advantage of the University, provided a satisfactory temporary replacement can be secured. Such leaves will not be granted for periods longer than one (1) year at a time. Leaves without pay which exceed one (1) month are creditable toward sabbatical leave credit if there is a prior agreement in writing. 2. Professional improvement leaves are granted only in cases where the recipients will enhance their value to the University by deliberately seeking to improve their professional abilities. In these leaves, the improvement of the recipient's professional abilities must be primary and direct, and not a secondary or incidental consequence, such as may result from employment by an outside agency. a. If the support for the leave is provided by the recipient, then the recipient's statement of purpose establishes whether the primary purpose is professional improvement. b. If support is provided by an outside agency, then the agency's reason for providing support defines the primary reason of the leave. c. Fellowships and foundation grants awarded to enable recipients to pursue the kind of research, scholarship, and creative work which improve their professional abilities and so enhance their value to the University are considered to be for professional improvement. B. LEAVE WITHOUT PAY FOR PERSONAL REASONS 1. Leave without pay may be granted to a Faculty Member for the purpose of engaging in activities judged by the Employer to be to the advantage of the University, but which do not qualify for leave without pay for professional improvement, provided that a temporary replacement satisfactory to the Employer can be secured. Such leaves shall normally not be granted for more than one (1) year at a time. 2. Personal leave may also be granted to a Faculty Member for compassionate reasons, provided that a temporary replacement satisfactory to the Employer can be secured. Such leaves shall not be granted for more than ninety (90) days at a time. When such leaves are of an emergency nature, approval shall not be unreasonably withheld. 3. Leaves without pay for personal reasons are not creditable toward sabbatical leave. Copy and paste the following templates into your word processor and add your information to complete your Travel Request Memorandum and your Travel Completion Memorandum. Travel Request Memorandum template MEMORANDUM DATE: TO:Ramsey Pedersen, Chancellor FROM: SUBJECT:Out of State Travel DURATION OF ABSENCE: ITINERARY: PURPOSE OF TRIP: JUSTIFICATION: Benefits to the System Relation to Duties: Effect of Non Attendance: Multiple Attendance: CLASS COVERAGE: SOURCE OF FUNDING: APPROVED/DISAPPROVED:
Ramsey Pedersen, Chancellor
Travel Completion Memorandum template MEMORANDUM DATE: TO: Ramsey Pedersen, Chancellor FROM: SUBJECT: Out-of-State Travel Narrative Report
DATE OF TRIP: PURPOSE OF TRIP: PERSONS CONSULTED: HIGHLIGHTS OF TRIP: NEW PROGRAMS TO BE IMPLEMENTED AT HCC: RECOMMENDATIONS: BUDGET REPORT OF ACTIVITY:
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