Reopening Guidelines

Draft as of August 10, 2020

These guidelines were created to assist Honolulu Community College employees and students return to campus and classes in the Fall 2020 semester, whether in person or via distance learning, in the safest manner possible since the outbreak of COVID-19 in Hawaiʻi. Although these guidelines were crafted to be as comprehensive as possible, they may change depending on the recommendations from the Centers for Disease Control (CDC) as well as from federal, state and city/county governments.

The Hon CC campus will be closed to the general public in Fall 2020.

Since the advent of the spread of COVID-19 in Hawai'i in early 2020, Hon CC has had to change its practices to deliver high quality education to the community while prioritizing the safety of students and employees.

Honolulu CC COVID-19 Campus Operations & Updates

University of Hawai'i COVID-19 Guidelines

Sections

Personal Responsibilities

General best practices: Avoid crowds (especially indoors); limit contact with others to less than 10 minutes; wear tight-fitting 2-layered face masks without exhalation valves; avoid others who are yelling, singing, breathing heavily.

  • All Hon CC personnel and students are required wear a face covering on campus and when interacting in-person with others and traveling in common areas (hallways, bathrooms, group meetings, queues)
  • All Hon CC personnel and students will need to manage self-screening/health checks daily prior to coming on-campus by answering the following questions via a UH app ("NOVID Campus") or mandatory questionnaire. If "yes" is the answer to any, personnel will need to stay home and work from home, take sick leave or leave without pay (after consultation with supervisor):
    • Have I been exposed to a member of my household with COVID-19 or suspected to have COVID-19?
    • Do I exhibit COVID-19 symptoms, such as fever over 100.4 degrees F, shortness of breath, dry cough, diarrhea, headache, nausea/vomiting, recent loss of smell or taste, chills, body aches or have I tested positive for COVID-19?
    • Have I recently traveled out of state in the past two weeks?
    • Have I been identified through contact tracing to be tested for COVID-19 and not yet received a negative test result?
  • All Hon CC personnel and students should limit sharing food, tools, and other equipment to the extent possible.
  • All Hon CC personnel and students are responsible for washing hands with soap and water for at least 20 seconds and/or utilizing hand sanitation stations frequently throughout the day.
  • All Hon CC personnel and students are responsible for reading and following signs displayed throughout the campus with new COVID-19 practices and traffic directions.

Back to Top

Safety and Distancing

  • All Hon CC faculty, staff and students should wear their own face mask. The Hon CC Bookstore is selling masks for work use at the price of $1.95 each.
  • Hon CC will provide all personnel with one face shield upon request.
  • All Hon CC personnel and students should practice physical distancing of 6 feet or more and avoid gathering in groups or crowds.
  • In locations where bathrooms are not easily accessible, Hon CC will provide hand sanitizing stations nearby with sanitizer containing at least 60% ethyl alcohol.
  • Hon CC will post signs around campus, in hallways, in offices, and in classrooms to remind personnel and students about requirements around face coverings, physical distancing and other basic infection prevention measures.

Classrooms

  • Student seats will be separated by six feet, person-to-person. Since classrooms have already been set up, tables and chairs should not be moved.
  • Students are required to wear face masks, except in situations that require a medical or safety exception. In these cases, students must use an alternative face covering and/or plexiglass shield and be physically distanced by six feet.
  • Faculty are required to wear face coverings and be physically distanced from others.
  • Sharing of books, tools, electronic devices, and equipment should be eliminated or minimized

Support Offices (beginning July 1):

  • Offices are encouraged to move tables and desks to accommodate limited contact to students and general public
  • Office personnel should sit no less than six feet apart
  • Office personnel who interface with students and others must wear face coverings
  • Office personnel may return to campus by cycling through teams to encourage physical distancing with permission of the dean
  • Offices will be outfitted with plexiglass shields in areas with significant student or public traffic

Personal Protection

  • Face masks – personal masks should be washed or changed out by user as instructed by the state and CDC
  • Hon CC face shields – should be cleaned daily by user, if used

Public Spaces

  • Elevators - maximum four per elevator in Buildings 2 and 7 with riders wearing face coverings, stand on floor markers, no talking. All other elevators - maximum one per elevator.
  • Walkways and stairways - individuals should walk and stay to the right side
  • Queues - individuals should stand and wait six feet apart
  • Hon CC will provide signs and physical guides to ensure physical distancing and minimize close contact, where warranted

Waiting Room

  • If someone on campus reports COVID-19 symptoms (i.e., fever or chills, cough, shortness of breath or difficulty breathing, new loss of taste of smell), s/he should be separated immediately and sent home.
  • If the individual does not have access to immediate transportation, s/he should wait in the shelter outside of Building 7. The Security Office and Hon CC nurse Lorri Taniguchi (lorri@hawaii.edu) should be notified.
  • Student COVID contact person should conduct a questionnaire to collect pertinent information at this time.

Back to Top

Cleaning

Classrooms

  • Disinfectant and cleaning supplies and materials – available for use throughout Hon CC facilities and rooms.
  • Operations & Maintenance – will clean each classroom once a day
  • If additional cleaning supplies are needed, please contact your dean to put in a request to VCAS Derek Inafuku.

Personal Protection

  • Face coverings – personal masks should be washed or changed out by user as instructed by the state and CDC
  • Hon CC face shields – should be cleaned daily by user, if used

Support Offices

  • Operations & Maintenance – will clean common areas and plexiglass once a day
  • Office personnel are encouraged to request disinfectant and cleaning supplies via their dean to be used throughout the day.

Back to Top

Instructional Delivery

Engagement of students, attainment of Student Learning Outcomes (SLOs), and equitable opportunity for students are of utmost priority.

Fully On-Campus

  • On-campus classes must accommodate physical distancing of six feet, person-to-person
  • On-campus classes will typically accommodate half of the regular capacity
  • All Hon CC personnel and students are required to wear a face covering in classrooms. Students are required to wear face masks, except in situations that require a medical or safety exception. In these cases, students must use an alternative face covering or plexiglass shield and be physically distanced by six feet. Instructional faculty must also wear a face mask and be physically distanced from others.
  • Sharing of books, tools, equipment should be eliminated or minimized
  • Classes may be taught in spaces not typically utilized pre-COVID-19, such as the cafeteria, the Loui room, outdoors, the hale, etc.
  • Faculty should be prepared for:
    • Possible quick shutdown of classes or classes to be delivered remotely if an outbreak of COVID-19 recurs
    • Accommodation of students should they be quarantined, ill, exhibit COVID-19 symptoms, or be exposed to someone with COVID-19

Fully Remote

  • Use of Laulima or through Laulima to:
    • post course syllabus
    • post course schedule
    • utilize the Laulima gradebook feature
    • provide contact information of faculty including faculty office hours
    • set and post a regular response time for students (24 hours weekdays/48 hours weekends)
    • have regular and substantive interaction with students to meet accreditation requirements for online delivery
  • Faculty may not send classes to the Testing Center for exam proctoring as there is not enough space for physical distancing for all classes. Hon CC will provide best practices options for remote exams.
  • Agree to participate in summer professional development training (if not previously certified for distance instruction)

Both On-Campus and Remote Teaching or Hybrid

  • On-campus classes must accommodate physical distancing of six feet, person-to-person
  • On-campus classrooms will typically accommodate half of the regular capacity
  • Classrooms will be outfitted with a HuddleCam
  • Faculty should provide exact meeting dates and times for on-campus instruction to allow planning for both students and campus Operations & Maintenance.
  • All Hon CC personnel and students are required to wear a face covering in classrooms. Students are required to wear face masks, except in situations that require a medical or safety exception. In these cases, students must use an alternative face covering or plexiglass shield and be physically distanced by six feet. Instructional faculty must also wear a face mask and be physically distanced from others.
  • Faculty should be prepared for:
    • Possible quick shutdown of classes or classes to be delivered remotely if an outbreak of COVID-19 recurs
    • Accommodation of students should they be ill, exhibit COVID-19 symptoms, or be exposed to someone with COVID-19
  • Faculty guidelines:
    • Use of Laulima or through Laulima to:
      • post course syllabus
      • post course schedule
      • utilize the Laulima gradebook feature
      • provide contact information of faculty including faculty office hours
      • set and post a regular response time for students (24 hours weekdays/48 hours weekends)
      • have regular and substantive interaction with students to meet accreditation requirements for online delivery
    • Faculty may not send classes to the Testing Center for exam proctoring as there is not enough space for physical distancing for all classes. Hon CC will provide best practices options for remote exams.
    • Agree to participate in summer professional development training (if not previously certified for distance instruction)

Back to Top

Out-of-Class Activities (Projects, field trips, internships, etc.)

  • Faculty should ensure students receive appropriate preparation and guidance regarding safety protocols (physical distancing, face masks, bus/car protocol, meals/snacks) for activities such as field trips, projects, teamwork, internships or clinical placements.
  • Students must sign waiver forms prior to attending any off-campus activities.

Back to Top

Events, Gatherings, Activities (Non-Academic)

  • Campus will remain closed to the general public and non-essential visitors until further notice
  • Meetings and gatherings should be held virtually, to the extent possible. As of 8/3/2020, all meetings of more than 10 people should be held virtually.
  • Where in-person gatherings are unavoidable, the following conditions must be adhered to:
    • Physical distancing of at least six feet between attendees;
    • Attendees must wear face coverings;
    • Meeting must be held in a well-ventilated space (outdoor preferred);
    • Group size must be limited to the extent possible.

Back to Top

Food Service

  • Grab-and-go options will be provided by the cafeteria (Honolulu Kitchen) and The Hub.
  • The Hub will only be open in the mornings.
  • Faculty, staff and students are encouraged to bring their own refillable water bottles
  • Sharing of food and beverages is discouraged

Back to Top

Travel

  • All state travel (international, domestic, and inter-island) has been suspended until further notice unless approved by the Chancellor.
  • State employees who travel for personal reasons and return to Hawai'i are subject to any testing and quarantine procedures as determined by the Governor. Employees who travel for personal reasons should notify their direct supervisor, who in turn should notify their dean.
  • Students who travel out of state may be eligible for the Modified Quarantine program with a negative COVID-19 test result. Check the Hon CC COVID-19 website for more details.

Back to Top

Resources/Help

Back to Top

Designated COVID-19 Point of Contact

POC is Vice Chancellor for Administrative Services, Derek Inafuku, dinafuku@hawaii.edu.

Back to Top

Communication

  • Any changes to campus operations will be sent via e-mail.
  • If there are emergencies that immediately impact Hon CC work or classes, notifications will be sent via e-mail and text. Individuals should sign up for UH Alerts: https://www.hawaii.edu/alert/.

Back to Top

Q&A

1. What to do if a student of the Hon CC community suspects s/he has COVID-19?

  • Student should immediately go or remain home, get tested (if possible) and stay home until negative test results arrive. If positive, student should remain home for a minimum of two weeks.
  • Upon feeling symptoms, student should notify faculty or staff, who should notify the Dean of Students, Lara Sugimoto, at honssvcs@hawaii.edu immediately.
  • Dean of Students will notify VC Administration, VC Academic Affairs and Chancellor.

2. What to do if a Hon CC employee suspects s/he has COVID-19?

  • Hon CC employee should immediately go or remain home, get tested (if possible) and stay home until negative test results arrive. If positive, employee should remain quarantined for a minimum of two weeks.
  • Upon feeling symptoms, employee should notify direct supervisor and dean immediately, who will notify the VC Administration, VC Academic Affairs and Chancellor.

3. What to do if a member of the Hon CC community suspects that someone who resides in the same household may have COVID-19?

4. What will happen to the campus if any member of the Hon CC community tests positive for COVID-19?

  • The Hon CC Administration will work closely with the UH Community Colleges Administration and Department of Health on proper protocols.
  • Depending on the circumstances, those with direct contact with the member will be notified, and certain classes or offices may be temporarily closed.
  • If warranted, specialized deep cleaning and disinfecting of affected areas will be deployed.

5. What to do if an employee is not wearing a face covering?

Note: Instructional faculty must wear face coverings. Office personnel who interface with students and the general public must wear face coverings.

  • Engage in a discussion to determine why employee will not wear a face covering. Possible valid reasons could be pre-existing respiratory illness, religious exemption, other. A face shield and physical distancing together may be a good alternative.
  • If employee forgot a face covering, s/he could be supplied with a temporary mask.
  • If employee refuses to wear a face covering, s/he must be sent home on vacation leave or leave without pay.

6. What to do if a student is not wearing a face covering?

  • Engage in a discussion to determine why student will not wear a face covering. Possible valid reasons could be pre-existing respiratory illness, religious exemption, other. A face shield, portable desk shield and physical distancing together are a good alternative.
  • If student forgot a face covering, s/he could be supplied with a temporary mask.
  • If student refuses to wear a face covering and/or remain physically distanced, s/he must be sent home.

Back to Top

Notifications

COVID-19 Notification Process for Students

Flowchart showing COVID-19 notification process for students

Instructor or Program:

  • Provide updated student contact information and attendance roster to the Dean of Students
  • Do NOT divulge the identity of the impacted individual or notify other students of the possible exposure; Dean of Students will be responsible for this in compliance with HIPAA and FERPA laws

Dean of Students:

  • Inform VCAS & VCAA & Chancellor of potential case
  • Follow up with the student (questionnaire) and impacted individuals

Division Dean:

  • Work with the instructor to make any class modifications (i.e., move fully online)
  • Assist with notifying other impacted instructors/persons

COVID-19 Notification Process for Employees

Flowchart showing COVID-19 notification process for employees

Supervisor:

  • Notify Human Resources and Division Dean
  • Do NOT divulge the identity of the impacted employee or notify others unless Human Resources or Division Dean grants approval

Human Resources:

  • Inform VCAS & VCAA & Chancellor of potential case
  • Work with Supervisor and Division Dean to notify others of possible exposure in compliance with HIPAA laws

Division Dean:

  • Follow up with the employee (questionnaire) and work closely with Human Resources

Back to Top

Sources

Guidelines for Reopening UH Community College Campuses, Version 1.7, Updated 6/12/20 (Pactol)

Guidance for Campuses on Scheduling Fall 2020 Courses, Office of the VP for Academic Planning and Policy, 6/15/2020 (Straney)

HCATF Plan for COVID-19: Exposure Prevention, Preparedness and Response, Hawaii Carpenters Apprenticeship and Training Fund, 5/13/2020

University of Hawaii COVID-19 Interim Guidelines, 7/1/2020

Updated Travel Policy Relating to COVID-19, State of Hawaii Department of Accounting and General Services Comptroller's Memorandum No. 2020-13, 6/16/2020