Documentation Checklist

This checklist has been designed to assist you in providing the appropriate documentation of your disability to the Student ACCESS. Your documentation must be submitted and reviewed by Student ACCESS before your requests for accommodations may be granted. Once appropriate documentation has been received, an appointment will be scheduled with you to discuss your eligibility for special accommodations. Because this process takes time, it is recommended that documentation be submitted as soon as possible before the semester begins. Late submissions will delay your services and may require a postponement of certain services to the next appropriate semester.

To verify disability status and demonstrate eligibility for disability accommodations, documentation must meet the following requirements:

___clearly state the diagnosed disability or disabilities

___describe the functional limitations resulting from the disability or disabilities

___describe specific accommodations requested

___adequately support each of the requested accommodations

___be typed or printed on official letterhead and signed by an evaluator qualified to make the diagnosis (include information about license or certification and area of specialization)

Learning disability documentation must meet the following additional requirements:

___be an assessment of the student as an adult (16 years of age or older)

___include a list of all test instruments used in the evaluation report and the interpretation of relevant subtest scores used to document the stated disability

Physical disability documentation must meet the following requirements:

___include a completed Physician's Verification Form (available at the HCC Student ACCESS office (Bldg. 7, Rm 311; phone 844-2392 voice/text)

___present a State of Hawaii Disability Parking Placard ID Card for special parking and elevator access only

It is recommended that documentation adhere to the following criteria as appropriate:

___be current: within the last 5 years for learning disabilities, last 6 months for psychiatric disabilities, or last 3 years for ADHD and all other disabilities (Note: This requirement does not apply to physical or sensory disabilities of a permanent or unchanging nature.)

___include educational, developmental, and medical history relevant to the disability for which accommodations are being requested

November 9, 2006