Disability Access Checklist for Faculty

Adapted from The University of Montana's Faculty Guide to Making Accommodations for Students with Disabilities.
February 11, 2016

This checklist is provided to assist faculty in creating an accessible learning environment in their courses. Students with disabilities may potentially be in every course. It is not required to anticipate every accommodation that any student with a disability might need prior to the request; however, it is advisable to be prepared for the fact that some requests for accommodations will be made.

  1. Hold students with disabilities accountable to the same standards you hold every other student.
  2. Provide notice to your students of these standards and of your willingness to accommodate. This can be done verbally or within your course syllabus as in the following examples:
  3. Students with disabilities may obtain information on available services online at http://www.honolulu.hawaii.edu/disability/. Specific inquires may be made by contacting Student ACCESS at (808) 844-2392 voice/text, by e-mail at accesshcc-l@lists.hawaii.edu, or simply stopping by Student ACCESS located in Bldg. 7, Rm. 302
  4. Qualified students with disabilities will receive appropriate accommodations in this course. Please see me after class or during my office hours and be prepared to provide a verification letter from the HCC Student ACCESS Office. For more information, go to the Student ACCESS office in Bldg. 7, Rm. 302 or call 844-2392 voice/text.
  5. Students in this class who need accommodations for a disability should submit documentation and requests to the Student ACCESS offices in Bldg. 7, Rm. 302. Phone: 844-2392 voice/text for more information. If you have already registered your requests with Student ACCESS this semester, please see me after class or during my office hours and be prepared to provide a current verification letter from Student ACCESS.
  6. Verify the existence of disability and need for accommodations with Student ACCESS by calling 844-2392 voice/text. Student ACCESS will provide the information necessary for an instructor to assure program access while protecting student privacy.
  7. Grant reasonable accommodations as recommended by Student ACCESS. Accommodations are reasonable as long as course standards are not fundamentally altered and there is a logical link between the student limitations and the accommodation.
  8. Permit the students to use auxiliary aids and technology that ensure access. Depending on the disability, students may use notetakers, sign language interpreters, readers, scribes, and lab assistants. Others may use digital recorders/players, computers, assistive listening devices and other technologies for the same purpose.
  9. Grant testing accommodations as recommended by Student ACCESS. Testing accommodations include but are not limited to extended time, alternative format, distraction-reduced environment, readers, and scribes.
  10. Treat disability-related information with the strictest confidentiality. Refrain from identifying students with disabilities unnecessarily to their peers or other colleagues without student consent.

Other tips which may enhance access to your courses:

  1. Select course texts early. Blind and other students with print disabilities must begin early to obtain their texts in alternative formats.
  2. When requested, provide alternatives to printed information such as class handouts or reserve materials in the library. Alternatives to print include Braille, computer electronic text, large print, and electronic books. If Internet resources or other technologies are used, then they must be accessible. Student ACCESS coordinates provision of alternative formats.
  3. Make academic adjustments in instruction. For students with hearing impairments, face the audience while speaking or use an FM receiver if requested. For students with visual impairments, read aloud or describe written or graphic information.
  4. Consult with the student and/or Student ACCESS for more helpful information on making your courses accessible.

When Are Accommodations Not Provided?

The College must provide accommodations unless they fall under one of the following three categories:

  1. Fundamental Alteration: If an accommodation lowers the academic standards of the College, its programs, or courses, the College denies the accommodation and deems it unreasonable. Academic standards are essential for any student. It is unreasonable to alter these fundamental standards as an accommodation for a student with a disability.
  2. Undue Hardship: If an accommodation costs too much or is impossible to administer, the College denies the accommodation and deems it unreasonable. An undue financial burden applies to the University of Hawaii Community College system as a whole. Therefore, decisions regarding undue financial hardship can only be made by the Chancellor's office and cannot be made by a department, program or College. If the College feels it cannot afford an accommodation that would be reasonable otherwise, it should seek assistance through appropriate channels. An undue administrative burden occurs when the College does not have enough time to respond to the request, or when it would be impossible or infeasible to administer. In every instance, the College reserves the right to offer other, equally effective accommodations.
  3. Personal Service: If a request for an accommodation falls under the definition of a personal service, the College denies the request because it is unreasonable. Personal services are those that a person with a disability must use regardless of college attendance. In addition, personal services are those for which no correlation between the disability's functional limitation and program access can be established. The college, for instance, does not purchase wheelchairs or other assistive technologies used in every setting to compensate for mobility impairment. Other examples of personal services include independent living, mental health, rehabilitation, and tutoring.