The Honolulu Community College Admissions and Records Office is committed to providing high quality information and services regarding admissions, registration, and graduation to students, faculty, staff, and community members.
Due to overwhelming interest in our Electrical Installation & Maintenance Technology (EIMT) Program, admissions will be temporarily paused. We will not be intaking any new students for the Fall 2022 or Spring 2023 semesters. Also, we will not be admitting any students into the Auto Body Repair and Painting (ABRP) Program for the Fall 2022 or Spring 2023 semesters. Please check the website frequently for updates. We are still admitting students into other programs. If you are interested and would like to speak with us about options, please contact us at (808) 845-9162 or email us.
Please be sure to review the form you select for additional instructions. If you are submitting electronic documents to HonCC, please use UH File Drop. Recipient: email@example.com.
|Application Roll Over Request Form||Request to rollover your application from a previous term, if HonCC was your last home campus and your last record was not inactivated.|
August 1 for Fall application term
December 15 for Spring application term
|Change of Home Institution Form||Request to change your home institution.|
|Dual Credit Application Rollover Request Form (PDF)||Request to rollover your application from a previous term, if HonCC was your last home campus and your last record was not inactivated.|
August 1 for Fall application term
December 15 for Spring application term
|Dual Credit Application||Application to participate in any dual credit programs|
|Early Admission Application Form (PDF)||Application to participate in the Early Admission program|
|Health Immunization Clearance Form (PDF)||Hawaii Department of Health immunization clearance form. |
Please note that it may take approximately 3 business days to process your Health Clearance Form after it is received. You may log into your STAR account to check your Health Clearance status.
|International Student Supplemental Information form||Additional application information needed from international students.|
|Petition for Readmission following Academic Dismissal||Request for readmission following academic dismissal. |
Fall readmission: July 1
Spring readmission: December 1
|Petition for Readmission following Academic Suspension||Request for readmission following academic suspension.|
Fall readmission: August 1
Spring readmission: December 1
|Placement Test Self-Reporting Form||Self-Report your SAT, ACT, Smarter Balanced Assessment, HiSET, GED, 12th grade English/Math course grade, and/or Cumulative GPA to see if we can place you in the appropriate English and math classes. VA students need to submit official test scores.|
Please be sure to review the form you select for additional instructions. If you are submitting electronic documents to HonCC, please use UH File Drop. Recipient: firstname.lastname@example.org.
|Change of Address||Request to change your permanent address. |
If you would like to change your mailing address, please go to the Personal Information menu on MyUH Portal.
|Change of Grade||Instructor’s request to change a student’s grade|
|Change of Major||Prior to completing the change of major form, please schedule a meeting via STAR Balance with your academic counselor to discuss changing your major.|
Last day for a 100% refund.
|Change of Name/Preferred Name (PDF)||Request to change or correct your name|
|Consent to Release Confidential Information (PDF)||Request to share information from your student record to another party. This form cannot be used to release health clearance and financial aid information.|
|Enrollment Verification Request Form (PDF)||Request for enrollment verification|
|Exception Request Form (PDF)||Request to make an exception to policy/procedures/deadlines|
|Graduation Application||Application for graduation.|
April15th for Spring semester
November 15 for Fall semester
|Kingdom of Hawai‘i Affiliation||Designate your affiliation with the Kingdom of Hawai‘i|
|Waiver of Degree Residency Requirement (PDF)||Request to waive degree residency requirements|
For any previous coursework to be evaluated for transfer to HonCC, the student’s Home Institution must be HonCC and must be in a degree program. The Records Office will forward official transcripts to the appropriate program counselor for evaluation.
- Courses taken within the University of Hawai‘i System do not need to have a transcript sent to HonCC
- Courses taken outside of the University of Hawai‘i System need to be sent directly to the HonCC Records Office to be deemed an official transcript (hand-delivered or faxed transcripts are considered unofficial and will be used for placement purposes only)
Once the transcript evaluation is complete, transferred credits will be available for student’s review via the transcript tab on the STAR Degree Check at STAR. The transfer courses will be posted to the student’s HonCC transcript after completion of coursework at HonCC.
For questions about your transcripts being received you may contact the Records Office by email. For any questions about the status or result of your transcript evaluation you can contact your Academic Counselor.
|Type of Request||Processing Time||Cost|
|eTranscript (recommended)||Same day via email||$8.90 ($5 + $3.90 – NSC fee)|
|Paper Transcript||Printed within 1-2 business days||$7.90 ($5 + $2.90 NSC fee) + mailing cost (see below)|
|Electronic Transcript Exchange (ETX)||Same day via National Student Clearinghouse portal||$7.90 ($5 + $2.90 NSC fee)|
|Rush Paper Transcript||Please complete a request form available from the HonCC Records Office||$15|
Transcript requests that require supplementary clarification or external assistance may take additional time for processing.
Financial obligations to the University of Hawaii System must be cleared before requests are processed.
Students who are currently enrolled, or planning to graduate, have the option to send their official transcript after final grades are posted or after their degree is awarded. If these options are not selected, your request will be sent within the normal processing time.
- Current Transcripts – Process As Is: Your request will be processed as is with your current record. If you are currently enrolled for the semester, the courses will display on your transcript as “in-progress”.
- After Grades Are Posted: This option allows you to request your transcript to be sent after all semester grades are posted. Your request will be processed within 3 weeks after the end of the semester.
- After Degree Is Awarded: This option allows you to request your transcript to be sent after your degree has been awarded. Your request will be processed approximately 6-8 weeks after the end of the semester.
Transcript attachments may be submitted with your online request through the National Student Clearinghouse. Acceptable attachments include AMCAS, PharmCAS, NursingCAS, MCATL, LSAC, and Common Application forms. Do not include attachments such as, resumes, cover-letters, or other similar documents with your transcript request. We reserve the right not to include certain documents with your transcripts and we do not assume responsibility regarding the legibility of your document.
Electronic Transcripts (eTranscripts)
eTranscripts can be sent to any valid email address in a secure certified PDF format. These transcripts are considered official documents and can be validated as they have been digitally signed and certified by the Records Office.
It is the student’s responsibility to ensure that the recipient accepts electronic PDF transcripts and that the recipient’s email address is entered accurately as there is a charge for each request regardless of whether the email address entered is valid or not. Once ordered, the recipient’s email address cannot be changed. If the request needs to be sent to a different email address, a new order must be placed. Charges for eTranscripts are nonrefundable.
Once the eTranscript has been processed, the student and/or the recipient will have 30 days from the first day the transcript is opened or accessed to view, print, and save the PDF transcript.
Status of Transcript Order: To check on the status of your online transcript order, please visit the National Student Clearinghouse website. Enter your transcript order number and email address. Your transcript order number is displayed on your order confirmation page and all emails associated with your order.
Paper Transcript Delivery Methods by NSC
|Mail/United States||First-class USPS mail with no verification or tracking information.|
|Certified Mail/United States||Certified mail provides the sender with a mailing receipt and electronic verification that an article was delivered or that a delivery attempt was made. A signature by the recipient is required for the transcript to be delivered successfully.|
|Mail/International||First-class USPS mail with no verification or tracking information.|
|Express/United States||Express mail provides the sender with tracking|
|Express/Canada & Mexico||Express mail provides the sender with tracking.|
|Express/International||Express mail provides the sender with tracking.|
- The HonCC Records Office provides official transcripts bearing the HonCC seal and the signature of the Registrar.
- HonCC does not distribute official transcripts of academic work from other institutions, including other UH campuses. You must order transcripts directly from the institution where you completed the coursework.
- HonCC is not responsible for undeliverable transcripts once the transcript leaves our institution. If a new transcript needs to be issued, the student will have to submit a new request and pay the additional processing fee.
- Mailing time is not included in the processing time and delivery is the responsibility of the U.S. Postal Service. Delivery date is not guaranteed for any mailing option. Please allow sufficient time for mail delivery.
Request to Forward Previous Transcripts
Students may request that HonCC forward their previous transcripts to another campus within the University of Hawaii System. Please contact the HonCC Records Office for the Transcript Forwarding Request form. Once you submit your completed form to the Records Office, your request will be processed within 45 business days if the previous transcripts are still on file.
Graduation Application Process
Please follow these instructions to apply for your Graduation Certificate or Degree.
- Complete the Application for Graduation/Certificate Form.
- There is a $25 diploma fee for each degree petitioned. Starting Spring 2022, the diploma fee will provide you with one diploma written in English, one diploma written in Hawaiian, an electronic certified copy of your diploma, and a diploma cover.
- Be aware that there are application deadlines in order to be granted your Degree or Certificate in a particular semester. In general, the Fall semester deadline is November 15th and the Spring semester deadline is April 15th. (For example, if you believe you will have completed all of the Graduation requirements for your Degree or Certificate by the end of the Fall semester, then you would apply for Graduation in that Fall semester and your application would need to be submitted before November 15th.)
- If you have questions regarding the Graduation Application process, please contact the Honolulu CC Records Office at (808) 845-9120.
Graduation Application Deadlines
|Application Deadlines||Priority Deadline||Final Deadline|
|Fall 2022 Graduation||November 15, 2022||December 16, 2022|
|Spring 2023 Graduation||April 15, 2023||May 12, 2023|
Honolulu Community College graduates will receive their diplomas about 12-15 weeks after the end of the semester. Students are responsible for ensuring that their mailing address on file is correct. If the student needs proof of their degree prior to the release of their diploma, we encourage them to submit a request for enrollment verification or transcript order as documentation of degree earned. Diplomas and transcripts will not be released until all financial obligations to the University of Hawai’i have been cleared.
Graduates can now order a replacement diploma and submit payment online using our Credential Trust portal. To ensure the integrity of your diploma, the Records Office will only accept requests made through this portal. All replacement diplomas have the word “Reissued” printed in small type at the bottom of the document. Requests for replacement diplomas will be processed by the Records Office at the end of May and December.
|Replacement Diploma Service Level||Replacement Paper Diploma in English & Hawaiian||Replacement Paper Diploma in English & Hawaiian with One Diploma Cover||Shipping Fee|
|Domestic Shipping via USPS (5-10 business days)||$15||$25||$0|
|Domestic Expedited Shipping via UPS (2-3 business days)||$15||$25||$25|
|International Delivery (varies)||$15||$25||$30|
|International Expedited Delivery (varies)||$15||$25||$60|
Certified Electronic Diploma (CeDiplomas) are included in the diploma fee for students graduating in Spring 2022 and beyond.
There is a one-time charge of $45 for students who graduated before Spring 2022 who are interested in purchasing a CeDiploma. Honolulu Community College will verify student’s graduation information before students can receive their CeDiploma.
Need additional assistance? Contact us directly for a specific service request.
|Type of Service||Contact|
|Academic Records, Registration, Transcript, Enrollment Verifications, and Transfer Credits||Email email@example.com|
|Admissions Applications, Rollover forms, health clearances, petitions for reinstatement||Email firstname.lastname@example.org|
|Graduation Application and Diplomas||Email email@example.com|
|Health clearances for Apprenticeship Training program||Email firstname.lastname@example.org|
|Veterans Affairs and Educational Benefits||Email email@example.com|
View Veterans Services