The Honolulu Community College Admissions and Records Office is committed to providing high quality information and services regarding admissions, registration, and graduation to students, faculty, staff, and community members.
- Transcripts
- Graduation Application Process
- Diplomas
- Family Educational Rights and Privacy Act of 1974 (FERPA)
Forms
Commonly Used Forms
Please be sure to review the form you select for additional instructions.
Change of Home Institution Form
Request to change your home institution.
Change of Major
Prior to completing the change of major form, please schedule a meeting via STAR Balance with your academic counselor to discuss changing your major.
Deadline: Last day for a 100% refund.
Enrollment Verification Request Form (PDF)
Request for enrollment verification
Exception Request Form (PDF)
Request to make an exception to policy/procedures/deadlines
Graduation Application
Application for graduation.
Priority deadlines:
April 15th for Spring semester
November 15 for Fall semester
Health Immunization Clearance Form (PDF)
Hawaii Department of Health immunization clearance form.
Please note that it may take approximately 3 business days to process your Health Clearance Form after it is received. You may log into your STAR account to check your Health Clearance status.
Placement Test Self-Reporting Form
Self-Report your SAT, ACT, Smarter Balanced Assessment, HiSET, GED, 12th grade English/Math course grade, and/or Cumulative GPA to see if we can place you in the appropriate English and math classes. VA students need to submit official test scores.
Transcript Request
Request an official copy of your Honolulu Community College transcript to be sent electronically or via postal mail
Other Forms
Please be sure to review the form you select for additional instructions.
Application Rollover Request Form
If HonCC is your home campus and there was a break in your enrollment, you can submit a rollover form.
Deadline:
August 1 for Fall application term
December 15 for Spring application term
Catalog Year Change Form
Use this form to change the catalog year for which the curriculum requirements are in effect for your current major.
Change of Address and/or Phone Number
Request to change your permanent address or phone number
Change of Name/Preferred Name (PDF)
Request to change or correct your name
Consent to Release Confidential Information
Request to share information from your student record to another party. This form cannot be used to release health clearance and financial aid information.
Course Add Form
Request to add a class to your schedule after the last day to add a class as posted in the academic calendar, take a course without having taken the prerequisite course, take the course without enrolling in the corequisite course, or take the course outside of their declared program of study. If you are adding a class on or after the first day of instruction, you may be assessed a $30 late registration fee.
Dual Credit Application Rollover Request Form (PDF)
Request to rollover your application from a previous term, if HonCC was your last home campus and your last record was not inactivated.
Deadline:
August 1 for Fall application term
December 15 for Spring application term
Dual Credit Application
Application to participate in any dual credit programs
Early Admission Application Form (PDF)
Application to participate in the Early Admission program
International Student Supplemental Information form
Additional application information needed from international students.
Kingdom of Hawai’i Affiliation
Designate your affiliation with the Kingdom of Hawai’i
Petition for Readmission following Academic Dismissal
Request for readmission following academic dismissal.
Deadline:
Fall readmission: July 1
Spring readmission: December 1
Petition for Readmission following Academic Suspension
Request for readmission following academic suspension.
Deadline:
Fall readmission: August 1
Spring readmission: December 1
Request to Withhold Directory Information
Request to withhold the disclosure of directory information to any persons or organizations outside of Honolulu Community College.
Waiver of Degree Residency Requirement (PDF)
Request to waive degree residency requirements
Get in Touch
Admissions & Records Office
Building 6, First Floor
Admissions:
Phone: (808) 845-9129
Fax: (808) 356-0640
Records:
Phone: (808) 845-9120
Fax: (808) 356-0640
Hours: M–F, 7:45 am–4:30 pm
excluding state and federal holidays
Additional Help
Need additional assistance? Contact us directly for a specific service request.
Admissions Applications, Rollover Forms, Health Clearances, Petitions for Reinstatement
honcc@hawaii.edu
Academic Records, Registration, Transcript, Enrollment Verifications, and Transfer Credits
honrec@hawaii.edu
Graduation Application and Diplomas
hongrads@hawaii.edu
Health Clearances for Apprenticeship Training Program
hontrade@hawaii.edu
Veterans Affairs and Educational Benefits
honvet@hawaii.edu
Transcripts
Official transcripts can be sent electronically (recommended), postal mail, or Electronic Transcript Exchange.
Honolulu Community College may not furnish transcripts to students who have unpaid financial obligations. Exceptions will be made in compliance with the U.S. Department of Education’s 34 CRF Part 668 Student Assistance General Provisions effective July 1, 2024.
Transcript Evaluation
For any previous coursework to be evaluated for transfer to HonCC, the student’s Home Institution must be HonCC and must be in a degree program. The Records Office will forward official transcripts to the appropriate program counselor for evaluation.
- Courses taken within the University of Hawai‘i System do not need to have a transcript sent to HonCC
- Courses taken outside of the University of Hawai‘i System need to be sent directly to the HonCC Records Office to be deemed an official transcript (hand-delivered or faxed transcripts are considered unofficial and will be used for placement purposes only)
Once the transcript evaluation is complete, transferred credits will be available for student’s review via the transcript tab on the STAR Degree Check at STAR. The transfer courses will be posted to the student’s HonCC transcript after completion of coursework at HonCC.
For questions about your transcripts being received you may contact the Records Office by email. For any questions about the status or result of your transcript evaluation you can contact your Academic Counselor.
Request to Forward Previous Transcripts
Students may request that HonCC forward their previous transcripts to another campus within the University of Hawaii System. Please contact the HonCC Records Office for the Transcript Forwarding Request form. Once you submit your completed form to the Records Office, your request will be processed within 45 business days if the previous transcripts are still on file.
Graduation Application Process
Please follow these instructions to apply for your Graduation Certificate or Degree.
- Complete the Application for Graduation/Certificate Form.
- There is a $25 diploma fee for each degree petitioned. Starting Spring 2022, the diploma fee will provide you with one diploma written in English, one diploma written in Hawaiian, an electronic certified copy of your diploma, and a diploma cover.
- Be aware that there are application deadlines in order to be granted your Degree or Certificate in a particular semester. In general, the Fall semester deadline is November 15th and the Spring semester deadline is April 15th. (For example, if you believe you will have completed all of the Graduation requirements for your Degree or Certificate by the end of the Fall semester, then you would apply for Graduation in that Fall semester and your application would need to be submitted before November 15th.)
- If you have questions regarding the Graduation Application process, please contact the Honolulu CC Records Office at (808) 845-9120.
Graduation Application Deadlines
| Application Deadlines | Priority Deadline | Final Deadline |
|---|---|---|
| Fall 2024 Graduation | November 15, 2024 | December 20, 2024 |
| Spring 2025 Graduation | April 15, 2025 | May 16, 2025 |
Diplomas
Honolulu Community College graduates will receive their diplomas about 12-15 weeks after the end of the semester. Students are responsible for ensuring that their mailing address on file is correct. If the student needs proof of their degree prior to the release of their diploma, we encourage them to submit a request for enrollment verification or transcript order as documentation of degree earned. Diplomas and transcripts will not be released until all financial obligations to the University of Hawai’i have been cleared.
Replacement Diplomas
Graduates can now order a replacement diploma and submit payment online using our Credential Trust portal. To ensure the integrity of your diploma, the Records Office will only accept requests made through this portal. All replacement diplomas have the word “Reissued” printed in small type at the bottom of the document. Requests for replacement diplomas will be processed by the Records Office at the end of May and December.
Replacement Diploma Type:
Replacement Paper Diploma in English & Hawaiian: $15
Replacement Paper Diploma in English & Hawaiian with One Diploma Cover: $25
Shipping Fee:
Domestic Shipping via USPS: $0
International Shipping: $30
CeDiploma
Certified Electronic Diploma (CeDiplomas) are included in the diploma fee for students graduating in Spring 2022 and beyond.
There is a one-time charge of $45 for students who graduated before Spring 2022 who are interested in purchasing a CeDiploma. Honolulu Community College will verify student’s graduation information before students can receive their CeDiploma.
Family Educational Rights and Privacy Act of 1974 (FERPA)
The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, sets forth requirements regarding the privacy of student records. FERPA is a federal law designed to protect the privacy of a student’s educational record and prohibits the University from disclosing information from those records without the written consent of the student. A parent or spouse must obtain written permission from the student (includes minor student) before educational record is disclosed to that parent or spouse.
View Privacy of Student Information (PDF) for more information.
