Admissions & Records

• Forms
• Transcripts
• Additional Help

Records Forms

Please be sure to review the form you select for additional instructions. If you are submitting electronic documents to HonCC, please use UH File Drop. Recipient: honrec@hawaii.edu. 

Form	Description
Change of Address	Request to change your permanent address.   If you would like to change your mailing address, please go to the Personal Information menu on MyUH Portal.
Change of Grade	Instructor’s request to change a student’s grade
Change of Major	Prior to completing the change of major form, please schedule a meeting via STAR Balance with your academic counselor to discuss changing your major. Deadline: Last day for a 100% refund.
Change of Name/Preferred Name (PDF)	Request to change or correct your name
Consent to Release Confidential Information (PDF)	Request to share information from your student record to another party. This form cannot be used to release health clearance and financial aid information.
Enrollment Verification Request Form (PDF)	Request for enrollment verification
Exception Request Form (PDF)	Request to make an exception to policy/procedures/deadlines
Graduation Application	Application for graduation. Priority deadlines: April15th for Spring semester November 15 for Fall semester
Kingdom of Hawai‘i Affiliation	Designate your affiliation with the Kingdom of Hawai‘i
Waiver of Degree Residency Requirement (PDF)	Request to waive degree residency requirements

Transcripts

Transcript Evaluation

For any previous coursework to be evaluated for transfer to HonCC, the student’s Home Institution must be HonCC and must be in a degree program. The Records Office will forward official transcripts to the appropriate program counselor for evaluation.  

• Courses taken within the University of Hawai‘i System do not need to have a transcript sent to HonCC
• Courses taken outside of the University of Hawai‘i System need to be sent directly to the HonCC Records Office to be deemed an official transcript (hand-delivered or faxed transcripts are considered unofficial and will be used for placement purposes only)

Once the transcript evaluation is complete, transferred credits will be available for student’s review via the transcript tab on the STAR Degree Check at STAR. The transfer courses will be posted to the student’s HonCC transcript after completion of coursework at HonCC.  

For questions about your transcripts being received you may contact the Records Office by email. For any questions about the status or result of your transcript evaluation you can contact your Academic Counselor.

Transcript Requests

Type of Request	Processing Time	Cost
eTranscript (recommended)	Same day via email	$8.90 ($5 + $3.90 – NSC fee)
Paper Transcript	Printed within 1-2 business days	$7.90 ($5 + $2.90 NSC fee) + mailing cost (see below)
Electronic Transcript Exchange (ETX)	Same day via National Student Clearinghouse portal	$7.90 ($5 + $2.90 NSC fee)
Rush Paper Transcript	Please complete a request form available from the HonCC Records Office	$15

Transcript requests that require supplementary clarification or external assistance may take additional time for processing.

Financial obligations to the University of Hawaii System must be cleared before requests are processed. 

Students who are currently enrolled, or planning to graduate, have the option to send their official transcript after final grades are posted or after their degree is awarded. If these options are not selected, your request will be sent within the normal processing time.

• Current Transcripts – Process As Is: Your request will be processed as is with your current record. If you are currently enrolled for the semester, the courses will display on your transcript as “in-progress”.
• After Grades Are Posted: This option allows you to request your transcript to be sent after all semester grades are posted. Your request will be processed within 3 weeks after the end of the semester.
• After Degree Is Awarded: This option allows you to request your transcript to be sent after your degree has been awarded. Your request will be processed approximately 6-8 weeks after the end of the semester.

Transcript attachments may be submitted with your online request through the National Student Clearinghouse. Acceptable attachments include AMCAS, PharmCAS, NursingCAS, MCATL, LSAC, and Common Application forms. Do not include attachments such as, resumes, cover-letters, or other similar documents with your transcript request. We reserve the right not to include certain documents with your transcripts and we do not assume responsibility regarding the legibility of your document.

Electronic Transcripts (eTranscripts)

eTranscripts can be sent to any valid email address in a secure certified PDF format. These transcripts are considered official documents and can be validated as they have been digitally signed and certified by the Records Office.

It is the student’s responsibility to ensure that the recipient accepts electronic PDF transcripts and that the recipient’s email address is entered accurately as there is a charge for each request regardless of whether the email address entered is valid or not. Once ordered, the recipient’s email address cannot be changed. If the request needs to be sent to a different email address, a new order must be placed. Charges for eTranscripts are nonrefundable.

Once the eTranscript has been processed, the student and/or the recipient will have 30 days from the first day the transcript is opened or accessed to view, print, and save the PDF transcript.

Status of Transcript Order: To check on the status of your online transcript order, please visit the National Student Clearinghouse website. Enter your transcript order number and email address. Your transcript order number is displayed on your order confirmation page and all emails associated with your order.

Paper Transcript Delivery Methods by NSC

Mailing Options	Notes
Mail/United States	First-class USPS mail with no verification or tracking information.
Certified Mail/United States	Certified mail provides the sender with a mailing receipt and electronic verification that an article was delivered or that a delivery attempt was made. A signature by the recipient is required for the transcript to be delivered successfully.
Mail/International	First-class USPS mail with no verification or tracking information.
Express/United States	Express mail provides the sender with tracking
Express/Canada & Mexico	Express mail provides the sender with tracking.
Express/International	Express mail provides the sender with tracking.

Additional Information

• The HonCC Records Office provides official transcripts bearing the HonCC seal and the signature of the Registrar.
• HonCC does not distribute official transcripts of academic work from other institutions, including other UH campuses. You must order transcripts directly from the institution where you completed the coursework.
• HonCC is not responsible for undeliverable transcripts once the transcript leaves our institution. If a new transcript needs to be issued, the student will have to submit a new request and pay the additional processing fee.
• Mailing time is not included in the processing time and delivery is the responsibility of the U.S. Postal Service. Delivery date is not guaranteed for any mailing option. Please allow sufficient time for mail delivery.

Request to Forward Previous Transcripts

Students may request that HonCC forward their previous transcripts to another campus within the University of Hawaii System. Please contact the HonCC Records Office for the Transcript Forwarding Request form. Once you submit your completed form to the Records Office, your request will be processed within 45 business days if the previous transcripts are still on file.

Graduation Application Process

Please follow these instructions to apply for your Graduation Certificate or Degree.

1. Complete the Application for Graduation/Certificate Form.
2. There is a $25 diploma fee for each degree petitioned. Starting Spring 2022, the diploma fee will provide you with one diploma written in English, one diploma written in Hawaiian, an electronic certified copy of your diploma, and a diploma cover.
3. Be aware that there are application deadlines in order to be granted your Degree or Certificate in a particular semester. In general, the Fall semester deadline is November 15th and the Spring semester deadline is April 15th. (For example, if you believe you will have completed all of the Graduation requirements for your Degree or Certificate by the end of the Fall semester, then you would apply for Graduation in that Fall semester and your application would need to be submitted before November 15th.)
4. If you have questions regarding the Graduation Application process, please contact the Honolulu CC Records Office at (808) 845-9120.

Graduation Application Deadlines

Application Deadlines	Priority Deadline	Final Deadline
Fall 2022 Graduation	November 15, 2022	December 16, 2022
Spring 2023 Graduation	April 15, 2023	May 12, 2023

Diplomas

Honolulu Community College graduates will receive their diplomas about 12-15 weeks after the end of the semester. Students are responsible for ensuring that their mailing address on file is correct. If the student needs proof of their degree prior to the release of their diploma, we encourage them to submit a request for enrollment verification or transcript order as documentation of degree earned. Diplomas and transcripts will not be released until all financial obligations to the University of Hawai’i have been cleared.

Replacement Diplomas

Graduates can now order a replacement diploma and submit payment online using our Credential Trust portal. To ensure the integrity of your diploma, the Records Office will only accept requests made through this portal. All replacement diplomas have the word “Reissued” printed in small type at the bottom of the document. Requests for replacement diplomas will be processed by the Records Office at the end of May and December.

Replacement Diploma Service Level	Replacement Paper Diploma in English & Hawaiian	Replacement Paper Diploma in English & Hawaiian with One Diploma Cover	Shipping Fee
Domestic Shipping via USPS (5-10 business days)	$15	$25	$0
Domestic Expedited Shipping via UPS (2-3 business days)	$15	$25	$25
International Delivery (varies)	$15	$25	$30
International Expedited Delivery (varies)	$15	$25	$60

CeDiploma

Certified Electronic Diploma (CeDiplomas) are included in the diploma fee for students graduating in Spring 2022 and beyond.

There is a one-time charge of $45 for students who graduated before Spring 2022 who are interested in purchasing a CeDiploma. Honolulu Community College will verify student’s graduation information before students can receive their CeDiploma.

Order a CeDiploma

Validate a CeDiploma

Additional Help

Need additional assistance? Contact us directly for a specific service request.

Type of Service	Contact
Academic Records, Registration, Transcript, Enrollment Verifications, and Transfer Credits	Email honrec@hawaii.edu
Admissions Applications, Rollover forms, health clearances, petitions for reinstatement	Email honcc@hawaii.edu
Graduation Application and Diplomas	Email hongrads@hawaii.edu
Health clearances for Apprenticeship Training program	Email hontrade@hawaii.edu
Veterans Affairs and Educational Benefits	Email honvet@hawaii.edu View Veterans Services